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Adding Images to Your Site

Where do you get images?

  • The College has a gallery of images taken at College of Education events and in classrooms. You are welcome to review this gallery of images and select images for use on your site. The images are available on the College Flickr site Images taken by Strategic Communications also are available for our use. Those images can be found on the Penn State News Flickr site.
  • You can also use your own images. Photo sizes will vary, but some guidelines follow:
    • Web-quality images are 72 ppi (pixels per inch). If you want the downloadable version of your image to be usable in print publications, the uploaded image must be 150 ppi for newspaper or 300 ppi for magazine.
    • Head-and-shoulder (portrait) images should be at least 3 inches by 4 inches.
    • In general, photos should be no larger than 5 MB in size.
    • Photos must be of good quality – proper exposure (not too dark or too light), and in sharp focus. Photos in which the main subject is out of focus will not be used.
  • If you would like to schedule a photo shoot at a class or event within your program, please contact the College Relations Office at at least two weeks prior to the event.

Existing Images on the Site

A number of images are already in place on the site.

  • Headshots
    • Log into the College website. Photos taken for the online directory can be found in folders inside the main images folder at online. Faculty and staff headshots uploaded in 2014 or earlier can be found inside alphabetized headshots folders. Images uploaded in 2015 can be found in the folder named “2015 faculty and staff portraits.”
    • Other Images
      • Departments and other units should have an images folder at the top of their subsections. Check that folder to see what images are already there that can be used on the site.

Adding Images to Your Site

Processing Images

Images are processed by a member of the College Relations staff and stored in an image folder on your site. Once they are on your site, you can import them from the image folder into the pages you need.

To process images:

  • Submit a ticket on the CETC helpdesk. Ask for WebSite Support, Images. In this ticket, include:
    • the image as an attachment OR
    • The URL (web address) where the image is located on the College Flickr site, the Penn State News Flickr site or elsewhere on the Web. Please note that you must have permission to use an image from another place on the Web.
    • the URL (web address) for the folder on your site where you want to house the image.
    • A text title of the image that will be used as the alternative description of the image for accessibility purposes.
  • If an image folder does not exist, then create one, exclude it from the navigation, and submit it.
  • When the image has been added, the support ticket will be updated.

Adding Images

  • once the image is in the image folder, go to page where you want the image to appear and select edit.
  • Put your cursor where you want the image to appear.
  • In the editing toolbar, select the small image of a tree to insert an image.
  • In the dialog box, use the folders under the “Internal” tab to search for the image. It will be in the folder you requested as its location. If you do not see an images folder, use the search bar to search for the folder that houses your image, or for the image itself.
  • Click on the thumbnail of the image you want.
  • On the right of the dialog box, select the alignment you want for the image - right, left, or inline (centered)
  • Add a description of the image
  • If you want the description of the image to appear as a caption, click the caption box. You will not see the caption until you save the page and are in the "view" mode.
  • Choose the image size you want.
  • Click OK.


UPDATED June 10, 2016